OAKCREEK COUNTRY CLUB
NINERS GOLF ASSOCIATION
AMENDED AND RESTATED BYLAWS
ARTICLE 1 – NAME
The name of this Association shall be the Oakcreek Niners Golf Association, a nonprofit unincorporated association (the “Association”).
ARTICLE 2 – OBJECTIVES
The primary objectives of this Association shall be:
- To promote interest in golf and good sportsmanship and to provide a stressfree environment in which camaraderie can flourish.
- To hold weekly events and, from time to time, yearly tournaments.
ARTICLE 3 – MEMBERSHIP AND DUES
SECTION 1. Membership shall be open to any member in good standing of the Village of Oak Creek Association (VOCA), to non-VOCA members of the Oakcreek Country Club who pay golf membership dues thereto, and to other women golfers who live at least part-time in the Village of Oak Creek, Sedona, Cornville, Rim Rock or other neighboring towns and who pay greens and cart fees. Guests are welcome as long as they are either members of VOCA, pay golf membership dues or otherwise pay greens and cart fees. If a guest returns more than 3 times, however, she must become a dues paying member of the Association. However, no guest shall pay a weekly entry fee and consequently may not participate in sweeps rewards.
SECTION 2. Acceptance of membership obligates a person to abide by the Bylaws of this Association.
SECTION 3. The fiscal year shall be from January 1 through December 31.
SECTION 4. Annual dues shall be established from time to time by the Executive Committee, hereinafter defined under Article 4, and are payable by December 31 in order to be eligible for prizes and to vote at meetings of the Association. Women joining at any time during the year shall pay the full annual dues for that year. If a woman joins the Association during the last quarter of the calendar year, the annual dues she pays at that time will also serve as dues for the following calendar year.
SECTION 5. Dues are not refundable.
ARTICLE 4 – OFFICERS AND DUTIES
SECTION 1. The officers of the Association shall be the President, Vice President, Secretary and Treasurer.
SECTION 2. The executive board (the “Executive Board”) shall consist of the officers of the Association and the President immediately preceding the current President and shall have the duties described in Section 3 of this Article.
SECTION 3. The duties of the Association’s officers and the Executive Committee shall be as follows:
- The President shall be Chairman of the Executive Board, shall preside at meetings of the Executive Board and the Association, and shall direct all activities of the Association, except that the following activities must also be approved by a majority in attendance of the Executive Committee: establishment of annual dues, making payments of more than $100, determining to run an inter-mural tournament (with associations of other clubs) and suggesting by-laws and amendments thereto to the membership of the Association. The President shall also appoint such other chairmen and assistants as shall be necessary with the approval of a majority in attendance of the Executive Board.
- The Vice President shall act as assistant to the President and as such shall perform such duties as the President shall direct, shall preside over meetings of the Executive Board and the Association at times when the President is unavailable, and shall serve as “Big Sister” to new members by introducing them to the function and operating procedures of the Association.
- The Secretary shall record the minutes of meetings, maintain a binder or book containing all of the minutes of the meetings and conduct the correspondence of the Association as directed by the President.
- The Treasurer shall keep all financial records, shall collect annual dues and shall pay Association bills.
- The Immediate Past President shall serve no less than one year and may elect, but is not required, to remain on the Executive Committee thereafter.
ARTICLE 5 – MEETINGS AND ELECTION OF OFFICERS
SECTION 1. There shall be at least one annual meeting called to elect officers, the date within November or December and time, to be selected by the President, provided notice of such meeting is posted in the clubhouse at least one week prior to the meeting. All other meetings shall be held at the discretion of the President or a majority of the Executive Committee, provided an agenda for such meeting shall be posted in the clubhouse at least one week prior to the scheduled meeting. In addition, as a matter of courtesy, the Secretary shall make reasonable effort to email the agenda to members for whom she has an email address, but to the extent delivery is not so effected or a member does not have a current email address available to the Secretary, notice hereunder shall not be deemed to have been defective. At any meeting of the Association, action shall be taken by the vote of a majority of the membership either in attendance at the meeting or represented by a proxy signed by the member and delivered to the Secretary prior to the meeting. Minutes of all meetings will be posted in the clubhouse. Again, as a matter of courtesy, the Secretary may, but need not, email the minutes to members for whom she has an email address.
SECTION 2. Election of officers shall take place as follows:
- The President shall appoint a nominating committee consisting of three members of the Association. The nominating committee shall present at least one candidate for each office at the December election meeting.
- Term of office shall be for one year, unless extended by the vote of the membership.
- As noted in Section 1 of this Article, officers shall be elected by the vote of a majority of the membership either in attendance at the annual election meeting or represented by proxies signed by the member and delivered to the Secretary prior to the meeting.
- In case of a vacancy or resignation of an officer, a majority of the Executive Board shall choose a replacement.
ARTICLE 6 – RULES AND HANDICAP
SECTION 1. Play shall be governed at all times by USGA rules and local rules.
SECTION 2. A permanent handicap will be established after five (5) attested scores played at Oakcreek Country Club. Handicaps in the GHIN system are updated on the 1st and 15th of each month. A previously established handicap under the GHIN system may be used as long as it has been maintained.
SECTION 3. A temporary handicap must be established no later than the first mention of an invitational before a member may sign up to enter these tournaments.
SECTION 4. Any member in good standing with dues paid and an established handicap is qualified to participate in the tournaments.
SECTION 5. Anyone making a valid hole-in-one during any scheduled Niners game will receive fifty dollars ($50) in cash, payable from the Association’s account. To be considered valid, a hole-in-one must meet the following criteria:
- It must be scored at Oakcreek Country Club when played with and attested to by at least two (2) other players.
- The player must have played all prior holes and continue to play all subsequent holes in the stipulated round according to USGA rules. A stipulated round, in the case of the Association, is 9 holes.
ARTICLE 7 – AMENDMENTS OF BYLAWS
These Bylaws may be amended by a two-thirds vote of the members who are present at any meeting called under the provisions of these Bylaws.
The undersigned Secretary of the Association does hereby certify that the foregoing amended and restated Bylaws were duly adopted at meetings of the Association held on January 14, 1988; February 4, 1988; June 22, 1989; February 10, 1995; November 9, 1995; December 8, 2011; April 7, 2016; and December 13, 2018.
Deborah Andrews, Secretary
December 13, 2018